Players Code of Behaviour

• play by the rules.

• never argue with officials. Disagreements should be discussed with your coach or manager during a break or after the game.

• control your temper. Abuse of opponents or officials is not allowed in any sport.

• work equally hard for yourself and your team and both will benefit.

• be a good sport. Applaud good plays by your team and your opponents.

• treat all players the way you would like to be treated yourself.

• co-operate with your coach, team mates and opponents. Without them there would be no game.

• play for the “fun of it” and not just to please parents and coaches.

• referees are only human and will make mistakes. Players are to respect that.

For parents, relatives and friends

• encourage a child to participate but do not force them if they are not willing.

• honest effort is as important as winning. Accept results without disappointment.

• never ridicule or yell at a child for making mistakes or losing the game.

• children are involved for their enjoyment, not for their parents.

• children learn best by example. Applaud good plays by all teams.

• do not question judgement of officials in public. They are volunteers giving their time and effort for your child’s enjoyment.

• recognise the importance of your child’s coach. They give up their time and deserve your support.

• eliminate verbal and physical abuse from all sporting activities.  

• referees are only human and will make mistakes. Teach players to respect that

This is an ongoing journey to change to culture in Football to a consistently positive and rewarding one. We are aiming to emphasise that, while winning is important as a measure of achievement; it is not the only measure out there. Setting your own goals and achieving them can be just as fulfilling for teams and individuals.

The Fundamental Aim of the RESPECT program is:

To encourage Respect to:

• The match officials, without whom the game would be much less enjoyable
• The opposition, without whom there would be no game
• The laws, which keep the game fair and safe
• Yourself, set yourself standards and stick to them no matter what anyone else does

 

Before the game

• The manager (or a team representative) must visit the Canteen at Eastwood Oval to pick up all the information from the team folder.

• The team folder contains the Official Team Sheet, the Result Sheet and various bits of information for the coach or manager, players or parents.

• If your team plays on Sunday, the material from the team folder must be collected on the Saturday.

• If your team is the Away team and there is a noted strip clash you must pick up the change of strip before the game from the canteen on Saturday. This is particularly important for those teams that have a strip clash that occurs on a Sunday.

 

IMPORTANT: The canteen is ONLY open on the SATURDAY

 

At the Game

Home Team

In general, you and your team should arrive 30 minutes prior to the scheduled kick off time

Both the coach and manager must ensure that they are wearing the yellow armbands. If you have someone acting as the coach or manager then they must wear the armbands (they do not need to have ID cards). NWSF will issue fines if armbands are not worn.

Additionally the designated coach and manager must also wear their NWSF ID card. 

You must fill in the icompman before start of play:

• For each player present note their shirt number, full name (as appears on player ID card) and ID number

• Cross out any player who is not present to play on the day

• If there is a player 'playing up' for your team it must be noted in the appropriate row. - add to borrowed players

NOTE: NWSF issue fines for incomplete team sheets

 

At some point it is always good to introduce yourself to the Referee and the opposition. The Referee will advise you if he requires your assistance to run the sideline. He should also let you know if he requires the linesman to call off-sides or not (usually not).

If there is no referee present, the managers must agree on whom will perform the task. Normally each team will nominate someone for a half each.

As the manager you should keep your own record of the game - use the Results Sheet provided.

If you have any discrepencies with the opposition take photos of the number in question if it is not on icompman. 

 

 After the Game

•  As the manager you should record the scores into icompman. Make sure you have checked the opposition team before play.

• Seek out the Referee and ensure that the Official Team sheet is checked for the correct score. Have the referee note any serious incidents (if he does not wish to do so please notify us), and sign the team sheet.

• Collect all the team jerseys. Have one designated person (this can change weekly, however you arrange it) to take the jerseys home to wash as per the care instructions.

• Collect and place the game ball as well as any other kit brought to the game back into the team kit bag(s).

• Record the results via www.eastwoodstandrews.org Team Results (only available if logged in with access as an Author – check with the webmaster if you have this access).

• Filling in the team results is a straight forward process. At the completion, click 'Submit'. A confirmation email will be sent to the email address entered as part of your account creation. 

• If you have used an Alternate Strip, this needs to be washed and returned to the canteen on Wednesday evening. If you have any difficulties please contact Thomas Jones – Equipment Officer

• Your own cleaned teams kit should be brought back to the Manager during training.

St Andrew's Association Football Club

Eastwood Constitution 13^th October 2015

Under the Associations Incorporation Act 2009

Part 1 - Preliminary

1. Definitions

(1) In this constitution:

Director-General means the Director-General of the Department of Services, Technology and Administration.

Football, sometimes known as soccer, excludes Rugby League, Rugby Union, and Australian Rules.

Ordinary committee member means a member of the committee who is not an office-bearer of the association.

Person means a natural person.

Secretary means:

(a) the person holding office under this constitution as secretary of the association, or

(b) if no such person holds that office - the public officer of the association.

Special general meeting means a general meeting of the association other than
an annual general meeting.

The Act means the Associations Incorporation Act 2009.

The Regulation means the Associations Incorporation Regulation 2010.

(2) In this constitution:

(a) a reference to a function includes a reference to a power, authority and duty, and

(b) a reference to the exercise of a function includes, if the function is a duty, a reference to the performance of the duty.

(3) The provisions of the Interpretation Act 1987 apply to and in respect of this constitution in the same manner as those provisions would so apply if this constitution were an instrument made under the Act.

2. Name of Association & Objects

(1) The official name of this association is St Andrew's Association Football Club and any reference to 'the association' in this constitution is a reference to St Andrew's Association Football Club.

(2) The association may represent itself as Eastwood St Andrews, Eastwood St Andrew's, Eastwood St Andrew's Association Football Club, Eastwood St Andrew’s AFC, St Andrews AFC, St Andrews Association Football Club, or as St Andrews Netball Club.

(3) The association may represent itself as being incorporated and may abbreviate its name.

(4) The association is a not for profit entity and may not pay dividends to its members.

(5) The principal objects of the association shall be to foster the game of Football and to encourage team spirit and social atmosphere amongst the Club Members. Other sports may be fostered provided that in the opinion of the Committee there is no conflict with the principal objects of the club.

(6) The principal objectives of St Andrews Netball Club will be to foster and develop the game of netball among the club and community.

3. History

(1) The Association acknowledges its history and its historical connection with St Andrew's Presbyterian Church, Eastwood, the Eastwood Uniting Church, and their clergy.

(2) The Association acknowledges the contribution of the Lee family particularly Bertie Lee and his two sons Clive and Nigel Lee.

(3) Eastwood St Andrews celebrated its fiftieth anniversary in 2008. The span of fifty years was dated from the holding of the first annual general meeting in 1958. Teams representing Eastwood St Andrews first took to the field in competition in 1959.

(4) The traditional colours of Eastwood St Andrews are white and royal blue. The traditional emblem for Eastwood St Andrews includes the Cross of St Andrew in keeping with its foundation by the Congregation of St Andrew's Presbyterian Church, Eastwood.

(5) The association acknowledges the History of the St Andrews Netball Club which was formerly known as Epping YMCA Netball Club. Epping YMCA Netball Club was founded in 1966 as an affiliate of the Epping YMCA community recreation centre. The club encourages participation from junior, senior and mixed netball teams in the Eastwood Ryde Netball Association competition.

Part 2 - Membership

4. Membership generally

(1) A person is eligible to be a member of the association if:

(a) the person is a natural person, and

(b) the person has been approved for membership of the association in accordance with clause 4(2).

(2) A person is taken to have been approved for membership of the association for a particular calendar year if:

(a) the person is accepted by the association for that year as a coach, assistant coach, or manager; or

(b) the person is accepted by the association as a life member; or

(c) the person is accepted by the association as a member of its Committee for that year; or

(d) the person has been accepted by the association as a registered player in one of its teams for that year and the person is 18 years or older at the time of registration; or

(e) the person is a parent of a younger person who has been accepted by the association as a registered player in one of its teams for that year and the younger person is under the age of 18 years at the time of registration; or

(f) the person is accepted by the association, pursuant to a majority vote of a duly constituted special general meeting, as a member for that year.

(g) Affiliated Members – The Person is Accepted by the association by a majority vote of the committee as a non-registered member and the person is 18 years or older. The Affiliated member will have no voting rights.

(h) Honorary Member – Honorary Membership shall be conferred on the Patron or any other person by the committee in recognition for services rendered to the club. Such membership shall be reviewed annually and deemed to continue unless revoked by a majority vote of the committee at any regular committee meeting 

(3) A person who is accepted by the association as a registered player in one of its teams for a particular year is a junior playing member if that person is under the age of 18 years at the time of registration for that year. A junior playing member is taken to be a member of the association.

(4) With reference to Clause 5, a person ceases to be a member of the association for such time as that person is expelled or suspended under Clause 10(4).

(5) Each person who qualifies for membership under Clause 4(2)(e) may only have a single membership irrespective of how many children they have under the age of 18 playing for the association. Membership under Clause 4(2)(e) lapses in respect of a junior playing member if that member is expelled or suspended under Clause 10(4) but will resume on the revocation or expiration of the expulsion or suspension. A ‘parent’ includes both a natural parent and a person standing in loco parentis to a junior playing member.

(6) Life Membership may be bestowed upon any past or present member of the association, in recognition of outstanding or exceptional service to the club (usually over a number of years). A nomination for Life Membership can be made by any club member. Nominations will be subject to approval, which will be decided by a majority vote of standing Committee members. Once a nomination is approved, the Committee will include in the business for the earliest Annual General Meeting a recommendation that the nominated person be elected as a Life Member. At the AGM, all club members may vote on whether to accept the Committee’s recommendation to elect a Life Member. Only a majority vote at the AGM will empower the President to confirm Life Member status. Life Membership will be awarded and recognised as deemed appropriate by the Committee. A maximum of two members may receive Life Membership in any one calendar year. The person being nominated must then accept the nomination before being placed on the register of life members.

(7) Life members of Epping YMCA Netball Club will be transferred across as life members of St Andrew’s Netball Club. The committee of the St Andrews Netball Club may recommend to the annual general meeting that any natural person who has rendered distinguished service to the Club be appointed as a life member of the St Andrews Netball Club. Same rules apply for this nomination as above in clause (4) part (6). St Andrews Netball Club will maintain a sub ledger of registered life members. 

5. Cessation of membership

A person ceases to be a member of the association:

(a) at the end of a calendar year unless the person is a life member or a serving member of the Committee of the association; or

(b) when the person dies; or

(c) when the person resigns membership, by written notice to the secretary or written notice which is passed on to the secretary, and no longer falls within any category of membership in Clause 4(2); or

(d) when the person's membership is terminated by the Committee of the association pursuant to Clause 10.

6. Membership entitlements not transferable

A right, privilege or obligation which a person has by reason of being a member of the association:

(a) is not capable of being transferred or transmitted to another person, and

(b) terminates on cessation of the person’s membership.

7. Register of members

(1) The secretary must establish and maintain a register of members of the association specifying the name and postal or residential address of each person who is a member of the association together with the date on which the person became a member.

(2) The register of members must be open for inspection, free of charge, by any member of the association at any reasonable hour.

(3) If a member requests that any information contained on the register about the member (other than the member’s name) not be made available for inspection then that information must not be made available for inspection.

(4) A member must not use information about a person obtained from the register to contact or send material to the person, other than for:

(a) the purposes of sending the person a newsletter, a notice in respect of a meeting or other event relating to the association or other material relating to the association, or

(b) any other purpose necessary to comply with a requirement of the Act or the Regulation.

(5) The register of members controlled by any subcommittee shall be kept by the subcommittee secretary and be available as per the above when requested by the Association.

8. Fees and subscriptions

(1) The association may levy such fees and charges, including bonds, on its members and its players as the Committee determines from time to time.

(2) Any fees and charges levied by the association will need to be renewed on an annual basis.

(3) Unless specifically levied in respect of membership, no fee is payable to be a member of the association. Fees to play sport for the association are not membership fees.

9. Members’ liabilities

The liability of a member of the association to contribute towards the payment of the debts and liabilities of the association or the costs, charges and expenses of the winding up of the association is limited to the amount, if any, unpaid by the member in respect of membership of the association as required by clause 8.

10. Disciplining of members or junior playing members

(1) A complaint may be made to the committee by any person that a member or junior playing member of the association:

(a) has refused or neglected to comply with a provision or provisions of this constitution, or

(b) has wilfully acted in a manner prejudicial to the interests of the association.

(2) The committee may refuse to deal with a complaint if it considers the complaint to be trivial or vexatious in nature.

(3) If the committee decides to deal with the complaint, the committee:

(a) must cause notice of the complaint to be served on the member junior playing member concerned, and

(b) must give the member or junior playing member at least 14 days from the time the notice is served within which to make submissions to the committee in connection with the complaint, and

(c) must take into consideration any submissions made by the member or junior playing member in connection with the complaint.

(4) The committee may, by resolution and majority vote, expel the member or junior playing member from membership of the association, suspend the member or junior playing member from membership of the association, impose a penalty (including a fine) on the member or junior playing member, or impose a condition on the member or junior playing member if, after considering the complaint and any submissions made in connection with the complaint, it is satisfied that the facts alleged in the complaint have been proved and the expulsion, suspension, penalty or condition is warranted in the circumstances.

(5) If the committee makes a decision under Clause 10(4), the secretary must, within 7 days after the action is taken, cause written notice to be given to the member or junior playing member of the action taken, of the reasons given by the committee for having taken that action and of the member’s or junior playing member's right of appeal under clause 11.

(6) The decision of the committee under Clause 10(4) does not take effect:

(a) until the expiration of the period within which the member or junior playing member is entitled to appeal against the resolution concerned, or

(b) if within that period the member or junior playing member exercises the right of appeal, unless and until the association confirms the resolution under clause 11, whichever is the later.

(7) A member or junior playing member is obligated under this constitution to advise the secretary in writing of any matter that might be contrary to the interests of the association, including whether the person has been convicted of a crime in Australia before or during that person's membership of the association. A member or junior playing member is also obligated to advise the secretary in writing of any matter relating to a foreign country, whether arising before or during membership, that might be a criminal offence if it happened in Australia. A member or junior playing member who does not advise the secretary of any such matter or matters will be taken thereby to have engaged in conduct satisfying Clause 10(1)(a) and Clause 10(1)()b) of this constitution.

11. Right of review of disciplined member or junior playing member

(1) A member may apply to the committee of the association to review a resolution of the committee under clause 10, within 7 days after notice of the resolution is served on the member, by lodging with the secretary a notice to that effect.

(2) The notice may, but need not, be accompanied by a statement of the grounds on which the member intends to rely for the purposes of the appeal.

(3) On receipt of a notice from a member under subclause (1), the secretary must notify the committee which is to convene a meeting within 28 days after the date on which the secretary received the notice.

(4) The appeal is to be determined by a simple majority of votes cast by members of the committee of the association and a secret ballot may be used but is not required under this Constitution.

(5) The association will not undertake legal action for the recovery of a fine against a member or junior playing member. The penalty for non-payment of a fine may only be suspension of membership.

(6) Notwithstanding the foregoing rights of review, there will be no right of review in respect of a fine that is less than the annual registration fees payable by a member or junior playing member, a condition that does not prevent the member or junior playing member from playing for the association, and a suspension that will expire less than 13 weeks from the date the suspension takes effect.

Part 3 - The committee

12. Powers of the committee

Subject to the Act, the Regulation and this constitution and to any resolution passed by the association in general meeting, the committee:

(a) is to control and manage the affairs of the association, and

(b) may exercise all such functions as may be exercised by the association, other than those functions that are required by this constitution to be exercised by a general meeting of members of the association, and

(c) has power to perform all such acts and do all such things as appear to the committee to be necessary or desirable for the proper management of the affairs of the association.

(d) has power to make By-Laws to assist in running the association.

13. Composition and membership of committee

(1) The committee is to consist of:

(a) the office-bearers of the association, and

(b) at least 3 ordinary committee members, each of whom is to be elected at the annual general meeting of the association under clause 14.

(2) The office-bearers of the association are as follows:

(a) the president;

(b) the senior vice-president;

(c) the treasurer; and

(d) the secretary;

(3) A Committee Member may hold up to 2 Offices (other than the President must not also hold the Office of the Treasurer)

(4) Ordinary committee members may be assigned such duties as the committee determines by majority vote and such offices may be assigned by majority vote at an annual general meeting at the discretion of the committee.

(5) Each member of the committee is, subject to this constitution, to hold office until the conclusion of the annual general meeting following the date of the member’s election, but is eligible for re-election.

(6) The president (or delegate) of the Association will be represented within each subcommittee. Each subcommittee shall have at least one representative on the Association committee.

14. Election of committee members

(1) Nominations of candidates for election as office-bearers of the association or as ordinary committee members:

(a) must be made in writing and may come from the candidate;

(b) must be accompanied by the written consent of the nominated candidate if the nomination has come from someone other than the candidate;

(c) must be delivered to the secretary of the association 7 days before the date fixed for the holding of the annual general meeting at which the election is to take place.

(2) If insufficient nominations are received to fill all vacancies on the committee, further nominations are to be received at the annual general meeting.

(3) If insufficient further nominations are received, any vacant positions remaining on the committee are taken to be casual vacancies.

(4) No candidate may be considered for a position on the committee unless nominated in writing by two members of the association or supported by two members as nominators at the annual general meeting. A life member may not nominate or support a candidate under this sub-clause unless that life member otherwise qualifies for membership of the association under Clause 4(2) of this Constitution.

(5) If the number of nominations received is equal to the number of vacancies to be filled, the persons nominated are taken to be elected unless an objection is made to the election of a nominated person in which case a ballot for that nominee will be held.

(6) If the number of nominations received exceeds the number of vacancies to be filled, a ballot is to be held.

(7) The ballot for the election of office-bearers and ordinary committee members of the committee is to be conducted at the annual general meeting in such usual and proper manner as the committee may direct.

15. Duties of committee members

(1) The committee shall determine the duties of each committee member.

(2) It is the particular duty of the secretary, with such assistance as the committee determines, to keep minutes of:

(a) all appointments of office-bearers and members of the committee, and

(b) the names of members of the committee present at a committee meeting or a general meeting, and

(c) all proceedings at committee meetings and general meetings.

16. Casual vacancies

(1) In the event of a casual vacancy occurring in the membership of the committee, the committee may appoint a person to fill the vacancy and the member so appointed is to hold office, subject to this constitution, until the conclusion of the annual general meeting next following the date of the appointment.

(2) A casual vacancy in the office of a member of the committee occurs if the member:

(a) dies; or

(b) ceases to be a member of the association; or

(c) becomes an insolvent under administration within the meaning of the Corporations Act 2001 of the Commonwealth; or
(d) resigns office by notice in writing given to the secretary; or

(e) is removed from office under clause 18; or

(f) becomes a mentally incapacitated person; or

(g) is absent without the consent of the committee, which may be granted without application from the absent member and which may be granted retrospectively, from 3 consecutive meetings of the committee; or

(h) is convicted of an offence involving fraud or dishonesty for which the maximum penalty on conviction is imprisonment for not less than 3 months; or

(i) is prohibited from being a director of a company under Part 2D.6 (Disqualification from managing corporations) of the Corporations Act 2001 of the Commonwealth.

17. Removal of committee members

(1) The association in general meeting may by resolution remove any member of the committee from the office of member before the expiration of the member’s term of office and may by resolution appoint another person to hold office until the expiration of the term of office of the member so removed.

(2) If a member of the committee to whom a proposed resolution referred to in subclause (1) relates makes representations in writing to the secretary or president (not exceeding a reasonable length) and requests that the representations be notified to the members of the association, the secretary or the president may send a copy of the representations to each member of the association or, if the representations are not so sent, the member is entitled to require that the representations be read out at the meeting at which the resolution is considered.

(3) If the committee makes a resolution under Clause 10(4) expelling or suspending a committee member, that person will cease to be a member of the committee by reason of having ceased to be a member of the association and the procedure in Clause 18(1) and Clause 18(2) will not apply.
The former member, in such a case, may utilise the appeal procedures in Clause 11 and may ask the general meeting to restore that person's appointment to the committee in addition to restoring that person's membership of the association.

18. Committee meetings and quorum

(1) The committee must meet at least 6 times in each period of 12 months at such place and time as the committee may determine.

(2) Additional meetings of the committee may be convened by the president or by any member of the committee.

(3) Any 4 members of the committee constitute a quorum for the transaction of the business of a meeting of the committee. If a quorum is not present, a life member who is not a member of the committee may attend to constitute the quorum but that life member must abstain from voting on any matter considered by the committee.

(4) No business is to be transacted by the committee unless a quorum is present and if, within one hour of the time appointed for the meeting, a quorum is not present, the meeting is to stand adjourned to the same place and at the same hour of the same day in the following week.

(5) If at the adjourned meeting a quorum is not present within one hour of the time appointed for the meeting, the meeting is to be dissolved.

(6) At a meeting of the committee:

(a) the president or, in the president’s absence, the senior vice-president is to preside, or

(b) if the president and the senior vice-president are absent or unwilling to act, such one of the remaining members of the committee as may be chosen by the members present at the meeting is to preside.

19. Delegation by committee to sub-committee

(1) The committee may, by majority resolution, delegate to one or more subcommittees (consisting of such member or members of the association as the committee thinks fit) the exercise of such of the functions of the committee as are specified in the instrument, other than:

(a) this power of delegation, and

(b) a function which is a duty imposed on the committee by the Act or by any other law.

(2) A function the exercise of which has been delegated to a sub-committee under this clause may, while the delegation remains unrevoked, be exercised from time to time by the sub-committee in accordance with the terms of the delegation.

(3) A delegation under this clause may be made subject to such conditions or limitations as to the exercise of any function, or as to time or circumstances, as may be specified in the resolution of delegation.

(4) Despite any delegation under this clause, the committee may continue to exercise any function delegated and may overrule, by majority resolution, any decision made under the delegation.

(5) Any act or thing done or suffered by a sub-committee acting in the exercise of a delegation under this clause has the same force and effect as it would have if it had been done or suffered by the committee.

(6) The committee may, by majority resolution, revoke wholly or in part any delegation under this clause.

(7) Approved sub-committees can be set up to run a specific individual sporting club under the St Andrews banner. These sub-committees have control over the functions of their own sporting club but are required to abide by the laws set out in this constitution under the association. The sub-committee is free to set up its own By-Laws to assist in running the sub-committee.

(8) A sub-committee may meet and adjourn as it thinks proper. The sub-committee shall provide written notice and a copy of the agenda of all meetings to the president of the association at least 7 days before the meeting.  The president (or their delegate) shall be invited to attend, and shall have a vote, at sub-committee meetings.  The President (or their delegate) shall also be invited to any Association committee meetings.

20. Voting and decisions

(1) Subject to Clause 18(3), questions arising at a meeting of the committee or of any sub-committee appointed by the committee are to be determined by a majority of the votes of members of the committee or sub-committee present at the meeting.

(2) Each member present at a meeting of the committee or of any sub-committee appointed by the committee (including the person presiding at the meeting) is entitled to one vote but, in the event of an equality of votes on any question, the person presiding may exercise a second or casting vote.

(3) Subject to clause 19(5), the committee may act despite any vacancy on the committee.

(4) Any act or thing done or suffered, or purporting to have been done or suffered, by the committee or by a sub-committee appointed by the committee, is valid and effectual despite any defect that may afterwards be discovered in the appointment or qualification of any member of the committee or sub-committee.

Part 4 - General meetings

21. Annual general meetings - holding of

(1) In Part 4 of this constitution, Eastwood St Andrews is referred to as 'the association'.

(2) The association must hold its annual general meetings:

(a) within 6 months after the close of the association’s financial year, or

(b) within such later time as may be allowed by the Director-General or prescribed by the Regulation.

22. Annual general meetings - calling of and business at

(1) The annual general meeting of the association is, subject to the Act and to clause 21, to be convened on such date and at such place and time as the committee thinks fit.

(2) In addition to any other business which may be transacted at an annual general meeting, the business of an annual general meeting is to include the following:

(a) to confirm the minutes of the last preceding annual general meeting and of any special general meeting held since that meeting;

(b) to receive from the committee reports on the activities of the association during the last preceding financial year;

(c) to elect office-bearers of the association and ordinary committee members;

(d) to receive and consider any financial statement or report required to be submitted to members under the Act.

(3) An annual general meeting must be specified as such in the notice convening it.

23. Special general meetings - calling of

(1) The committee may, whenever it thinks fit, convene a special general meeting of the association.

(2) The committee must, on the requisition in writing of at least 5 per cent of the total number of members, convene a special general meeting of the association.

(3) A requisition of members for a special general meeting:

(a) must state the purpose or purposes of the meeting; and

(b) must be signed by the members making the requisition; and

(c) must be lodged with the secretary; and

(d) may consist of several documents in a similar form, each signed by one or more of the members making the requisition.

(4) If the committee fails to convene a special general meeting to be held within 1 month after that date on which a requisition of members for the meeting is lodged with the secretary, any one or more of the members who made the requisition may convene a special general meeting to be held not later than 3 months after that date.

(5) A special general meeting convened by a member or members as referred to in subclause (4) must be convened as nearly as is practicable in the same manner as general meetings are convened by the committee.

24. Notice

(1) Except if the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the association, the secretary must, at least 7 days before the date fixed for the holding of the general meeting, give a notice to each member specifying the place, date and time of the meeting and the nature of the business proposed to be transacted at the meeting.

(2) If the nature of the business proposed to be dealt with at a general meeting requires a special resolution of the association, the secretary must, at least 14 days before the date fixed for the holding of the general meeting, cause notice to be given to each member specifying, in addition to the matter required under subclause (1), the intention to propose the resolution as a special resolution.

(3) No business other than that specified in the notice convening a general meeting is to be transacted at the meeting except, in the case of an annual general meeting, business which may be transacted under clause 23(2).

(4) A member desiring to bring any business before a general meeting may give notice in writing of that business to the secretary who must include that business in the next notice calling a general meeting given after receipt of the notice from the member.

25. Quorum for general meetings

(1) No item of business is to be transacted at a general meeting unless a quorum of members entitled under this constitution to vote is present during the time the meeting is considering that item.

(2) Seven members present (being members entitled under this constitution to vote at a general meeting) constitute a quorum for the transaction of the business of a general meeting.

(3) If within half an hour after the appointed time for the commencement of a general meeting a quorum is not present, the meeting:

(a) if convened on the requisition of members, is to be dissolved; and

(b) in any other case, is to stand adjourned to the same day in the following week at the same time and (unless another place is specified at the time of the adjournment by the person presiding at the meeting or communicated by written notice to members given before the day to which the meeting is adjourned) at the same place.

(4) If at the adjourned meeting a quorum is not present within half an hour after the time appointed for the commencement of the meeting, the members present (being at least 4) are to constitute a quorum.

26. Presiding member

(1) The president or, in the president’s absence, the vice-president, is to preside as chairperson at each general meeting of the association.

(2) If the president and the vice-president are absent or unwilling to act, the members present must elect one of their number to preside as chairperson at the meeting.

27 Adjournment

(1) The chairperson of a general meeting at which a quorum is present may, with the consent of the majority of members present at the meeting, adjourn the meeting from time to time and place to place, but no business is to be transacted at an adjourned meeting other than the business left unfinished at the meeting at which the adjournment took place.

(2) If a general meeting is adjourned for 14 days or more, the secretary must give written or oral notice of the adjourned meeting to each member of the association stating the place, date and time of the meeting and the nature of the business to be transacted at the meeting.

(3) Except as provided in subclauses (1) and (2), notice of an adjournment of a general meeting or of the business to be transacted at an adjourned meeting is not required to be given.

28. Making of decisions

(1) A question arising at a general meeting of the association is to be determined by either:

(a) a show of hands, or

(b) if on the motion of the chairperson or if 5 or more members present at the meeting decide that the question should be determined by a written ballot—a written ballot.

(2) If the question is to be determined by a show of hands, a declaration by the chairperson that a resolution has, on a show of hands, been carried or carried unanimously or carried by a particular majority or lost, or an entry to that effect in the minute book of the association, is evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against that resolution.

(3) If the question is to be determined by a written ballot, the ballot is to be conducted in accordance with the directions of the chairperson.

29. Special resolutions

A special resolution may only be passed by the association in accordance with section 39 of the Act.

30. Voting

(1) On any question arising at a general meeting of the association a member has one vote only. However, a life member of the association has no voting rights at a general meeting of the association unless that life member otherwise qualifies for membership under Clause 4 of this Constitution.

(2) In the case of an equality of votes on a question at a general meeting, the chairperson of the meeting is entitled to exercise a second or casting vote.

(3) A member is not entitled to vote at any general meeting of the association unless all money due and payable by the member to the association has been paid.

(4) A member is not entitled to vote at any general meeting of the association if the member is under 18 years of age on the date of the general meeting. A junior playing member who has turned 18 years of age on or prior to the date of the general meeting is not excluded from voting subject to this Constitution.

(5) The motion to dissolve a sub-committee of the association must have a 75% majority to pass.

31. Proxy votes not permitted

Proxy voting must not be undertaken at or in respect of a general meeting.

32. Postal ballots

(1) The association may hold a postal ballot to determine any issue or proposal (other than an appeal under clause 11).

(2) A postal ballot is to be conducted in accordance with Schedule 3 to the Regulation.

Part 5 - Miscellaneous

33. Insurance

The association may effect and maintain insurance.

34. Funds - source

(1) The funds of the association are to be derived from entrance fees and annual subscriptions of members, donations, sponsorships and, subject to any resolution passed by the association in general meeting, such other sources as the committee determines.

(2) All money received by the association must be deposited as soon as practicable and without deduction to the credit of the association’s bank or other authorised deposit-taking institution account.

(3) The association must, as soon as practicable after receiving any money, issue an appropriate receipt.

 

35. Funds - management

(1) All expenditures and dispositions of funds belonging to the association must be controlled by a majority vote in a meeting of the committee.

(2) No member of the committee must have the sole capacity to effect the movement of funds from bank accounts held by the association.

(3) Funds held by the association may only be invested in bank deposits. 

(4) The association is a not for profit entity and the expenditure of all funds must be for the furtherance of the objects set out in Clause 2.

(5) The payment of dividends to members and junior playing members is prohibited.

(6) The provision of any financial benefit to members and junior playing members must not be inconsistent with the objects set out in Clause 2.

(7) No member of the association may bind the association to a financial commitment or obligation without prior approval by a majority vote of the committee in general meeting.

(8) Honoraria may be paid if approved at the Annual General Meeting for the financial year just ended and may only be paid after the Annual General Meeting has voted its approval. A member may not be paid salary or wages by the association for serving as a member of the committee and may not provide services or goods for consideration to the association while a member of the committee.

(9) Members of the committee may each receive, at the discretion of the executive, no more than one complimentary playing registration each calendar year for the use of themselves or direct family members (e.g. a child or sibling).

(10) One free player registration will be made available to a Life Member each calendar year for the duration of his or her life, for their own personal use only. If a Life Member is also a standing member of the Committee, he or she may claim a total of one free player registration per calendar year. Should the individual decide not to use the free registration for themselves, they will be permitted to claim it for use by another person under clause 35 (9). 

(11) Members of the committee are each entitled to be reimbursed for reasonable expenses in performing their duties as committee members but if reimbursement is accepted by a committee member, that committee member may not receive any honoraria voted to them at the next Annual General Meeting.

(12) Members of the committee are entitled to reimbursement, without interest, for any expenditure that they incur on behalf of the association and such reimbursement will not affect their right to receive honoraria payments following the next Annual General Meeting. A committee member who incurs an interest liability as a result of paying an expense on behalf of the association may seek reimbursement for that liability if the entity to which the interest is owed is at arm's length from the committee member; and if reimbursement is granted by majority vote in a meeting of the committee that member's subsequent right to an honorarium will be unaffected.

(13) Any member of the association who does not comply with Clause 35(1) or Clause 35(7) must indemnify the association for the amount of money in question. This obligation of indemnity may be lifted by a majority vote in a meeting of the committee.

(14) The Treasurer must keep appropriate accounts.

(15) The Treasurer must keep separate accounts for Capital Improvement Spending and those for normal operations of the Association. The association should ensure they keep sufficient reserves to meet any up and coming Capital Improvement Spends. 

(16) Sub Committee’s may manage their own funds but are expected to not burden the association with losses. They must maintain accurate and appropriate accounts which will be available for inspection by the committee members of the association upon reasonable request. Any exchange of money between subcommittee and the Association shall be negotiated between both parties with a written agreement. Any moneys exchanged will be refunded to the association before invoking clause 41.       

36. Change of name, objects and constitution

An application to the Director-General for registration of a change in the association’s name, objects or constitution in accordance with section 10 of the Act is to be made by the public officer or a committee member.

37. Custody of books etc

Except as otherwise provided by this constitution, the public officer must keep in his or her custody or under his or her control all records, books and other documents relating to the association.

38. Inspection of books etc

The following documents must be open to inspection, free of charge, by a member of the association at any reasonable hour:

(a) records, books and other financial documents of the association,

(b) this constitution,

(c) minutes of all committee meetings and general meetings of the association.

39. Service of notices

(1) For the purpose of this constitution, a notice may be served on or given to a person:

(a) by delivering it to the person personally, or

(b) by sending it by pre-paid post to the address of the person, or

(c) by sending it by facsimile transmission or some other form of electronic transmission to an address specified by the person for giving or serving the notice; or

(d) by posting the notice on a public medium known to the members.

(2) For the purpose of this constitution, a notice is taken, unless the contrary is proved, to have been given or served:

(a) in the case of a notice given or served personally, on the date on which it is received by the addressee, and
(b) in the case of a notice sent by pre-paid post, on the date when it would have been delivered in the ordinary course of post, and

(c) in the case of a notice sent by facsimile transmission or some other form of electronic transmission, on the date it was sent or, if the machine from which the transmission was sent produces a report indicating that the notice was sent on a later date, on that date; and

(d) in the case of a notice posted on a public medium known to the members, on the date on which it is first posted on that medium.

40. Financial year

The financial year of the association commences on 1 October and ends on 30 September of the following calendar year.

 

41. Winding up

In the event of winding up of the association, all surplus assets of the association must be distributed to an entity with similar objects to those set out in Clause 2.

If the association passes a motion to dissolve a sub-committee under clause 30 (5), then the surplus assets of the sub-committee are to be distributed to an entity with similar objects to the sub-committee.

The player or parent/guardian when completing this form and registering with Eastwood St Andrews AFC also thus agrees to abide by the terms set out below,

Eastwood St Andrews AFC Inc (the club) is a community based football club.  The club is administered by volunteers elected to the club’s committee.  The Club is also supported by the player and parent/guardian bodies in such roles as coach, managers, canteen duty and other such roles as required from time to time.

As a community club, it is expected that the players, parents/guardians partake and contribute to the club’s activities.

The club reserve’s the absolute discretion as to whether to become involved in any proceedings of either Gladesville Hornsby Football Association (GHFA) or the North West Sydney Womens Football Association (NWSWF) that concerns any player, parent/guardian, official or supporter and is not obliged to represent any such person in connection with the either the GHFA or NWSWF.

All players, parents/guardians and officials are expected to abide by all rules and laws applicable to all games, club activities and venues, which include rules imposed by Working with Children regulations, the club, other football/soccer clubs, NWSWF, Football NSW, FFA, FIFA, Local councils, State and Federal Governments.

The club considers that it’s officials, players, parents/guardians and supporters owe the club a duty of care and the club may seek to enforce this duty of care.  The club also considers itself to have the right to impose penalties and sanctions separate from and additional to any other imposed penalties and sanctions.

Law enforcement agencies and other government bodies will be involved if the club or any other responsible body considers it appropriate to do so, and the club may also exclude persons including spectators from having any involvement with the club.

You acknowledge you have read and understood and agree to be bound by the Club’s Member Protection Policy which can be found on the clubs website at www.eastwoodstandrews.org

You also acknowledge and accept to the conditions of Football NSW Accident Support Program, and confirm that you are the player and/or parent/guardian of the player registered with the club.  If an accident occurs where medical assistance is required please read the Claims Procedures as detailed on the My Football Club Website.

All Volunteers who are involved with the club on the committee or coaching or managing a junior team where your child is not a registered player, must register themselves online at the Working with Children check and take the registration form to the RTA to complete the WWC check.     

These Terms and conditions are subject to change from time to time.